Student Services and Activities - TCS Education System

5.1 Student I.D. and E-Mail

Student I.D. Cards
An ID card is issued to each student shortly after initial enrollment. Replacement ID Cards: Students who misplace their ID cards can have a one-time replacement at no charge. Additional replacement cards will be $20 each.

JURIS E-Mail
COL will issue each new student an institutional e-mail account (domain address “@juris.collegesoflaw.edu”) shortly after making a Tuition Deposit. COL will send important e-mail communications only through this JURIS address; COL will not use students’ personal e-mail addresses. Each student is responsible for checking the JURIS e-mail account regularly to be aware of such communications; COL recommends that students set up automatic forwarding of their JURIS e-mail to any frequently-checked personal e-mail account. The JURIS address is not subject to change on student request. Students may use the JURIS e-mail “pick list” to locate e-mail addresses for fellow students, faculty, and staff. Upon a student’s withdrawal or other cancellation of enrollment, COL will close the student’s JURIS e-mail account and the student will not have access to the email account. A student who graduates from The Community Solution Education System college or university is granted lifetime access to email.

Multi-factor Authentication
Multi-factor authentication (MFA) is enabled for all accounts, (MFA) adds a layer of protection to the sign-in process. When accessing accounts or apps, users will be required to provide additional identity verification through their phone or other approved device.

5.2 Digital Information Resources

COL will distribute Digital Information Resources Credentials for access to digital information resources within several weeks of the start of a student’s first term. COL will remove a student’s access to all electronic systems, and licensing for the Office Suite, excluding email, after the student’s graduation or other discontinuation of enrollment. COL will notify students of access changes when the Registrar begins their graduation process. Information Technology is available to assist students in downloading files prior to graduation.

Academic Support/Bar Review resources (JD only) - available approximately in Week 4 of the student’s first term
COL provides resources for academic support and bar review to JD students through BARBRI, a commercial bar review provider. These include study outlines, online resources such as videos and drills, and a full Bar Review course for graduates prior to sitting for the California Bar Examination (see Section 5.8 for further information).

ExamSoft (JD) - available approximately Week 3 of the student’s first term
This software allows a JD student to take secure examinations on a personal laptop, by blocking access to the student’s hard drive during the exam.

Zoom (JD/MBLT) - available after processing of tuition deposit
Use this software to attend virtual class sessions, share your desktop with fellow students or faculty members for academic purposes, or meet remotely with your study group using your own webcam.

Microsoft 365/Microsoft Suite (JD/MBLT) - available after processing of tuition deposit
When COL issues a new student a JURIS e-mail address through Microsoft 365, the student’s account also includes access to the Microsoft Suite of applications, including Word, Excel, and PowerPoint.

OnLaw (CEB Publications) (JD/MBLT) - available after processing of tuition deposit
Students may access OnLaw’s publications of the State Bar’s legal publishing arm, Continuing Education of the Bar (CEB), through the Gateway.

Student Gateway (JD/MBLT) - available after processing of tuition deposit
On the password-protected Gateway (https://My.CollegesofLaw.edu/), enrolled students can find a wide variety of helpful materials, including administrative forms, prior exams (COL and California Bar Exam), and other resources.

Learning Management Systems (JD/MBLT)
Most course materials are available through the Canvas LMS.

Westlaw (JD/MBLT) - available prior to start of first term of enrollment
All students have online access to the Westlaw legal research service during certain hours. Access is currently available to each student for 180 hours per month for Westlaw Next.

Wireless Network (JD/MBLT) - available approximately Week 2 prior to the student’s first term
Each campus has a wireless network that allows students with wireless-enabled devices to access Canvas, Westlaw, the Internet, and library printers from anywhere on campus. Unless specifically directed to do so by their instructor, students are not authorized to access the wireless network during class. Instructions for using the network can be found in each classroom and in the law library.

5.3 Law Libraries (On Site)

Library Collections

At each campus, a law library serves the needs of local students, faculty, and staff. Legal Research materials are available through online platforms provided by COL.

The libraries provide convenient access to legal materials for onsite and local online students in research-intensive courses and may also be used for studying and completing course-related assignments. Additional resources are available at the county law libraries throughout California, including in Santa Barbara and Ventura, at 1100 Anacapa Street, 2nd Floor and 800 S. Victoria Avenue, respectively; all are open to the public, including to COL students..

Library Rules

COL’s printers, and online legal research services are to be used strictly for completing coursework at COL, improving legal research skills, and other academic purposes. Commercial or non-academic personal use of the libraries, printers, or online legal research facilities, services, or programs by or on behalf of any student or any other person is prohibited and is a violation of COL policies. COL reserves the right to change or discontinue resources, online facilities, hours, and services at any time.

5.4 Counseling (Academic and Personal)

Academic Counseling

Academic Support
1. Faculty members are generally available by appointment to discuss course topics, examinations, and grades.
2. For JD students, the Academic Advisor provides academic support through workshops and individual counseling during the Fall, Spring and Summer semesters. Students in academic difficulty may be required to attend workshops or meet with a faculty member or Academic Advisor as a condition of probation or readmission. The ASC may consider a student’s level of participation in the Academic Support Program in deciding upon petitions for probation.
3. In addition to the Academic Advisors, JD students have access to student mentors who provide support.
4. MBLT students may seek academic counseling and support by virtual meeting, e-mail or telephone call to their faculty or the Associate Dean of the Program and/or the Dean.
Program Counseling
Program Managers and Student Services for each program provide counseling for matters such as course selection and graduation planning.

Personal Counseling/Student Assistance Program
Students may contact ComPsych, a third-party provider, for confidential counseling about behavioral and emotional health, family, or other personal matters (24 hours a day, seven days a week) via a toll-free phone line (866-519-7419) ─ or through the website at www.guidanceresources.com. To register online, click on “first-time user”, use the web ID “COLLEGESOFLAW”, and choose your own user name. A master’s level clinician will perform an issues assessment and the student will be directed to appropriate resources for further assistance. ComPsych also provides referrals to free or low-cost legal and financial services. These communications will not be shared with staff or faculty at COL except as required by law.

Health and Wellness

Information is provided to all students on the Gateway here.

5.7 Student Organizations

Institutionally recognized and supported organizations:
Students in all COL programs are automatically members of the Student Bar Association (“SBA”). SBA participates in the planning and support of a variety of events. SBA leadership, members, and volunteers assist COL with the annual orientation for new students, the annual presentation of academic awards, and SBA sponsors a variety of activities. Activities include approved social events and peer mentoring projects. SBA is institutionally funded annually when a proper budget is approved by the President’s Office.

Institutionally recognized and student sponsored organizations:
Student enthusiasm, leadership, and participation should drive the activities of any COL approved organization. The Office of the President determines whether an organization is institutionally recognized and retains authority and oversight over all recognized student organizations.

COL currently recognizes the Sandra Day O’Connor Senate of DTP (Delta Theta Phi, an inclusive international law fraternity) and COL’s chapter of SALDF (the Student Animal Legal Defense Fund). No student organization may operate outside COL’s oversight. Students interested in participating in these or other student sponsored organizations may contact Student Services or the Office of the President for information.

Presidential Approval and Continuing Recognition of Student Sponsored Organizations:
A student sponsored organization may obtain institutional recognition by submitting itself for approval by the Office of the President. In all instances, the Office of the President determines whether a group or organization will be recognized as an institutionally recognized student sponsored organization.

Institutional recognition is continuing and conditional rather than a one-time approval. Each organization must maintain its recognition and authorization through the Office of the President and remain compliant with all applicable institutional requirements.

The President assigns each recognized student organization an advisor who is a member of the faculty, staff, or administration. The organization must keep its assigned advisor included and informed in all matters of organizational business, including its meetings, decisions, activities, and related communications, to ensure appropriate institutional awareness and oversight. The advisor oversees the organization’s activities, attends meetings when able, and provides guidance to the organization. Continued participation by the assigned advisor, compliance with institutional requirements, and cooperation with the Office of the President are conditions of continued recognition.

An organization that has not received institutional recognition, or whose recognition is no longer current, may not operate on a COL campus or conduct organizational business through COL. Students may not organize, advertise, convene, or conduct meetings or activities on behalf of an unrecognized organization using COL facilities, communication systems, technology, funding, personnel, institutional affiliation, or other resources. Any proposed meeting or activity involving an unrecognized organization requires prior authorization from the Office of the President. Access to COL facilities or resources does not itself constitute institutional recognition or authorization.

Requirements of Institutionally Recognized and Student Sponsored Organizations:
All organizations seeking or maintaining institutional recognition must have appropriate founding or governing documents, and an established governance structure. The organization must ensure that the Office of the President possesses current copies of its bylaws, founding documents, and any amendments to those documents. Each organization must also maintain its meeting minutes and other required organizational records on file with COL.

An organization seeking institutional funding must be institutionally recognized and must submit an appropriate budget to the Office of the President for approval.

5.8 JD/HJD BARBRI Study Materials/Bar Support

COL currently contracts with BARBRI, a commercial bar review provider, to provide law study materials. Access to certain BARBRI study materials, including study outlines and online resources, will be provided to each student in the onsite JD Program during their first Fall semester and in the second full semester in the HJD Program. Contact information for a BARBRI representative may be obtained from the Student Success and Bar Preparation Office. COL reserves the right to change its bar support services, including the use of a commercial provider. At its discretion, COL will pay for such bar support services, including a review course specific to the California Bar Examination, for two administrations of the Bar Examination following the student’s graduation.